Programme Administrator

Glasgow, Lanarkshire

This vacancy is now closed

Description

Employer Description:

Circet are an international group of companies employing over 3,500 employees and has been in operation since 1975. We are providers in the Telecommunications, Civil Engineering, Rail, Electricity, Energy and Power Service sectors across Ireland, the UK and Internationally.

Whilst achieving rapid growth in recent years, we maintain an embedded tradition to satisfy our clients’ needs while delivering the highest standard of safety, quality and customer service. At Circet our staff are offered a working environment that encourages their input and has common values and goals. Our culture is characterised by transparency, inclusiveness and trust.

We invest in training our people, developing leadership capabilities to create ambassadors not just employees.  Through strong leadership, teamwork and mutual support we want our business to thrive on a happy, healthy and, most importantly, safe workforce.

Circet values diversity and welcomes applications from all sections of the community.  We are committed to equal opportunities.

Monday - Friday 8.00am until 5.00pm

Vacancy Description: 

• Liaise with the delivery team on the day of works to facilitate completion
• Make regular check-in calls with on-site teams to ensure that the job information is up to date and any early warnings are recorded
• Work to resolve on-day issues with the delivery teams and where required defer back to the client for DFE authorisation, or re-issue of work pack. 
• Make time critical decisions to minimise delivery fallout due to on-day/short notice limitations or issues which arise 
• Update internal and Client bespoke Systems (AFS/MIS and Site tracker) to ensure that the latest job information is visible to clients and internal staff
• Providing the sub- contractors accurate noticing information via Aurora
• Responsible to take information from Aurora to develop and maintain the Management Information System (MIS)
• Provide status reporting to assist with financial reporting, planning and monthly P&Ls
• Build and maintain effective working relationships within KNNS and client, ensuring collaborative working across teams/areas
• Issue work orders to Project Managers/Front Line Managers, ensuring they are agreed, acted upon, traced and managed to the successful required outcomes.
• Identify, manage and report on any dependencies, milestones, critical path and potential risks/issues
• Ensure effective communication with staff and stakeholders ensuring this is delivered in a timely and clear fashion, with expectations clearly set and met
• Effectively manage and document any issues/escalations raised, ensuring these are dealt with in a timely manner and to a successful conclusion
• Undertaking any other duties as reasonably required including travel as necessary

Desirable Skills:

• Excellent Communication, interpersonal, organisational & planning skills
• Effective time management skills 
• Ability to work individually and as part of a team
• Proficient in Data Management
• An understanding of programme management 
• Ability to communicate effectively, both verbally and in writing
• Ability to work effectively without direct supervision is essential
• Working knowledge of Microsoft Excel

Future Prospects:

• Permanent position and opportunity to progress within the organisation